Afrotopia is contracted conferences, meetings, and
exhibitions’ support service providers to the UNECA, at United Nation
Conference Center – Addis Ababa (UNCC – AA).
We carefully and ingeniously adapted proven principles
of project management to the art and science of event management, thereby
producing a new, fresh, and highly effective system for managing corporate
events.
This cross-functional approach to corporate event
management is indeed one of the Afrotopia Destination Management Pvt. Ltd.
Co.’s strongest essence in corporate events and product activation management.
We duly pay different amounts of attention throughout
the life of the corporate event, which is referred to as the event project life
cycle.
As we transform each event from concept to planning to
implementation, the priorities of the event management progressively change and
the focus shifts.
Why We Use Project Management Processes for Corporate
Event Management?
The rapidly changing world of business is producing
economies that must respond quickly to change. The traditional company model,
with its pyramid structure of responsibilities and authority and functional
departments, cannot change quickly enough.
Project management has offered us a number of
advantages, which include:
Establishing a systematic approach to all
events: Today, the corporate event can no longer be regarded
as a one-time proposition, with the techniques and skills being reinvented for
the next event. Events have become an integral part of business for both corporations,
programs and projects. Having a consistent method means that the corporate
event management, clients, and sponsors can learn from each event and identify
areas that need improvement, thus developing better events. All the
stakeholders know what is happening and how they fit into the event as a whole.
Establishing schedules, tasks, and responsibilities that fit into an overall
system lets all parties involved in the event know what they have to do and
when they have to do it.
Depersonalizing each event: Knowledge
about the event resides in the company as a whole rather than in a select few
individuals. In the past, most corporate events required the full force of one
personality or a small core group to make them work. The methods, deals, and
skills resided in that person or those persons, and the event was a reflection
of their style. This was fine when the corporate event industry was in its
infancy, but the growth in the number and economic importance of events no
longer allows this luxury. Hence, Afrotopia Destination Management Pvt. Ltd.
Co. executes its planning and implementation system independent of any one
person.
Facilitating clear communication: Using a
common terminology throughout each event project and with the stakeholders
enables effective decision making. Project management terms are ideally suited
to communication among teams from different fields. Project management has
offered us a transparent system for communicating tasks and responsibilities
through meetings and documents. We are a project-managed company. This means
that the methodology of project management will have infiltrated most of the
event's stakeholders.
Ensuring accountability: The
document outputs of the project management process mean that the corporate
event will be fully accountable to the stakeholders. Event management can track
a complex event, and clients/sponsors can obtain a progress report at any time.
Increasing the visibility of event planning: Too
often, the corporate event management team is not seen to be working. The most
visible result of the planning process is the event itself. A project
management approach with the right reporting and documentation makes the entire
process visible to the client.
Facilitating training: One
output of the project management process was found to be the corporate event
manual we produce, which has been used for training. Having our system in
place, new staff members could more easily understood their responsibilities
and see how their work fits into the whole picture.
Developing transferable skills: Working
in a systematic project management environment, the skills learned were not
only relevant to the event industry but adapted to other project management
areas as well. Knowing our staff members come out of the experience with
transferable skills, Afrotopia Destination Management Pvt. Ltd. Co. have had
much greater success in attracting good people.
Establishing a diverse body of knowledge: Project
management involves the accumulation and refinement of the experience, skills,
and knowledge of innumerable projects around the business.
Tried and True Experience
Afrotopia is at once the architect and the foreman of
your event project. We strategically blend the best practices in design and
logistics to create memorable experiences for you and your guests.
Our team offers comprehensive services to meet every
need in the organization of events. Whether it is simply to handle certain
aspects of your project or for a well-organized turnkey event, Afrotopia’s
tried and true expertise will be available to help you create and reinvent
event that will measure up to your standards.